Fall workshops on copyright and publishing

Person sitting in front of a computer screen with sunset in the background.
Photo by Simon Abrams on Unsplash

Welcome back to a strange semester. While we can’t meet up together on campus, the Office of Scholarly Communication Services will continue to offer a full slate of online workshops to help students and early career researchers confidently steer their way through the waters of copyright and publishing. Here is what’s in store for the coming few months.  

Upcoming Workshops

Publish Digital Books and Open Educational Resources with Pressbooks
September 15, 2020
10:00–11:30am

If you’re looking to self-publish work of any length and want an easy-to-use tool that offers a high degree of customization, allows flexibility with publishing formats (EPUB, MOBI, PDF), and provides web-hosting options, Pressbooks may be great for you. Pressbooks is often the tool of choice for academics creating digital books, open textbooks, and open educational resources, since you can license your materials for reuse however you desire. Learn why and how to use Pressbooks for publishing your original books or course materials. You’ll leave the workshop with a project already under way! Signup at the link below and the Zoom login details will be emailed to you.

Copyright and Your Dissertation
October 19, 2020
1:00–2:30pm

This workshop will provide you with a practical guidance for navigating copyright questions and other legal considerations for your dissertation or thesis. Whether you’re just starting to write or you’re getting ready to file, you can use our tips and workflow to figure out what you can use, what rights you have as an author, and what it means to share your dissertation online.

Managing and Maximizing Your Scholarly Impact
October 20, 2020
1:00–2:30pm

This workshop will provide you with practical strategies and tips for promoting your scholarship, increasing your citations, and monitoring your success. You’ll also learn how to understand metrics, use scholarly networking tools, evaluate journals and publishing options, and take advantage of funding opportunities for Open Access scholarship.

From Dissertation to Book: Navigating the Publication Process
October 22, 2020
1:00–2:30pm

Hear from a panel of experts—an acquisitions editor, a first-time book author, and an author rights expert—about the process of turning your dissertation into a book. You’ll come away from this panel discussion with practical advice about revising your dissertation, writing a book proposal, approaching editors, signing your first contract, and navigating the peer review and publication process.

Copyright and Fair Use for Digital Projects
November 10, 2020
11:00am–12:30pm

This training will help you navigate the copyright, fair use, and usage rights of including third-party content in your digital project. Whether you seek to embed video from other sources for analysis, post material you scanned from a visit to the archives, add images, upload documents, or more, understanding the basics of copyright and discovering a workflow for answering copyright-related digital scholarship questions will make you more confident in your publication. We will also provide an overview of your intellectual property rights as a creator and ways to license your own work.

 

Archived Recordings

We hosted a few workshops over the summer that might be of interest to you. 

Copyright in Course Design & Digital Learning Environments
Video Recording
Slides

If you’re wondering what you can or can’t upload and distribute in your online courses, we’re here to help with answers and best practices. We will cover copyright, fair use, and contractual issues that emerge in online course design. The goal of the webinar is for attendees to gain a deeper understanding of the legal considerations in creating digital courses, and to feel more confident in their content design decisions to support student learning. This webinar is appropriate both for instructors and staff supporting online courses.

Can We Digitize This? Understanding Law, Policy, & Ethics in Bringing our Collections to Digital Life
Video Recording
Slides

As part of the Digital Lifecycle Program, the UC Berkeley Library aims to digitize 200 million items from its special collections (rare books, manuscripts, photographs, archives, and ephemera) for the world to discover and use. But before we can digitize and publish them online for worldwide access, we have to sort out legal and ethical questions. We’ve created and released “responsible access workflows” that will benefit not only our Library’s digitization efforts, but also those of cultural heritage institutions such as museums, archives, and libraries throughout the nation.

Building Legal Literacies for Text Data Mining Institute
Video Recordings
Transcripts + Slides

In June, we welcomed 32 digital humanities (DH) researchers and professionals to the Building Legal Literacies for Text Data Mining (Building LLTDM) Institute. Our goal was to empower DH researchers, librarians, and professional staff to confidently navigate law, policy, ethics, and risk within digital humanities text data mining (TDM) projects—so they can more easily engage in this type of research and contribute to the further advancement of knowledge.

Other ways we can help

In addition to the workshops, we’re here to help answer a variety of questions you might have on intellectual property, digital publishing, and information policy.  

Want help or more information? Send us an email. We can provide individualized support and personal consultations, online class instruction, presentations and workshops for small or large groups & classes, and customized support and training for departments and disciplines.

 

 


What happened at the Building LLTDM Institute

This is a logo of the Building LLTDM Institute

This update is cross-posted from the Building LLTDM blog

On June 23-26, we welcomed 32 digital humanities (DH) researchers and professionals to the Building Legal Literacies for Text Data Mining (Building LLTDM) Institute. Our goal was to empower DH researchers, librarians, and professional staff to confidently navigate law, policy, ethics, and risk within digital humanities text data mining (TDM) projects—so they can more easily engage in this type of research and contribute to the further advancement of knowledge. We were joined by a stellar group of faculty to teach and mentor participants. Building LLTDM is supported by a grant from the National Endowment for the Humanities.

Why was the Institute needed?

Until now, humanities researchers conducting text data mining in the U.S. have had to maneuver through a thicket of legal issues without much guidance or assistance. As an example, take a researcher scraping content about Egyptian artifacts from online sites or databases, or downloading videos about Egyptian tomb excavations, in order to conduct automated analysis about religion or philosophy. The researcher then shares these content-rich data sets with others to encourage research reproducibility or enable other researchers to query the data sets with new questions. This kind of work can raise issues of copyright, contract, and privacy law. It can also raise concerns around ethics, for example, if there are plausible risks of exploitation of people, natural or cultural resources, or indigenous knowledge.

Potential law and policy hurdles do not just deter text data mining research: They also bias it toward particular topics and sources of data. In response to confusion over copyright, website terms of use, and other perceived legal roadblocks, some digital humanities researchers have gravitated to low-friction research questions and texts to avoid making decisions about rights-protected data. When researchers limit their research to such sources, it is inevitably skewed, leaving important questions unanswered, and rendering resulting findings less broadly applicable.

Moving an interactive, design-thinking Institute online

After months of preparation, we had been looking forward to working and learning together at UC Berkeley, but the world had other plans for our Institute. Due to the global health crisis, we had to transform our planned in-person, intensive workshop into an interactive and relevant remote experience. 

How did we do this? The pandemic meant we had to transition everything online, which of course presents challenges for a design-thinking framework. We are thrilled that our approach to interactive remote pedagogy was successful! (You can check out the schedule and framework in our Participant Packet.) The substantive content was pre-recorded and delivered in a flipped classroom model. Faculty created a series of short videos, and shared readings relevant to the legal literacies. We also provided the video transcripts and slides to participants to promote accessibility and accommodate multiple learning styles. 

We used Zoom to meet synchronously for discussion in groups of various sizes. We used Slack for asynchronous communication, and interactive tools such as Mural for design thinking exercises like journey mapping so that everyone could live edit and collaborate. We capped each day with a “happy half hour” on Zoom as an informal way to get to know each other a little better, even from afar. 

We also relied on an institute moderator and daily writing exercises to reinforce the design-thinking stages and learning outcomes. Each night, we reviewed the participants’ free-writes and began the next morning by reflecting back to the participants the themes from what they had shared.

This is a collage of themes presented at our morning plenary institute sessions.
A collection of themes from our morning plenary reflections.

Reflections on goals: social justice & effective empowerment

One of our priorities for the Institute was to invite a diverse pool of participants, including those involved in social justice research, in order to maximize the public value impact of Building LLTDM. We looked for demonstrated commitments to diversity and equity but could hardly have imagined the breadth and depth of experiences that applicants were willing to share. The selected participants research everything from understanding “place” data from community histories of historic African American settlements to the development of AIDS activist networks in communities of color; to portrayals of autism in literature; and more. Others demonstrated a commitment to bringing back the skills they learn to expand TDM opportunities for students and communities who have traditionally been marginalized or under-resourced. They also came from a variety of institution types, from research advising and support experience, professional roles, levels of experience with TDM, career stages, and disciplinary perspectives.

We are also moved by the participants’ own reflections on the experience. One of the last interactive exercises we hosted during the online Institute was a collective week-in-review discussion, and gratitude wall. We asked the participants to share what they were thankful for, highlighting other participants where possible. So many of the participants wrote about how valuable the learning experience was and how thoughtfully it was put together and delivered.

Digital stickies from our week-in-review and gratitude wall.
Digital stickies from our week-in-review and gratitude wall.

We can’t express the transformational impact of the week better than the participants, themselves. In Institute evaluation forms, they shared feelings like: 

  • “This is by far the best organized event that I have ever attended. The content was by far the most substantive. The faculty were by far the most engaged. A+ across the board.” 
  • “I am so grateful to have had the opportunity to engage with a diverse group of scholars (researchers and professionals)… The deliberately thought through breakdown and mix fostered incredibly valuable discussions and I would hope this kind of framework is used as a best practice for future DH institutes of all kinds going forward. Also, thank you for such an amazing virtual experience which I can only imagine took a tremendous amount of work to coordinate and plan with limited time to shift to an entirely different format–I was overjoyed to critically engage with complex subjects…” 
  • “This has been phenomenal. I don’t want to qualify it (by adding something like “…for having to be moved online”), because it’s been so, so good: well organized, thoughtful, and human throughout.” 
  • “There was clearly so much thought, care, and planning that went into the preparation of this institute, and it was an amazing opportunity to learn from a group of people — organizers, faculty, and participants — who all have such deep expertise. The video and readings lists alone are a huge resource, but to be able to process and reflect on that material together with a diverse group of people was really wonderful.”

Next steps, and our own gratitude

What’s next for Building LLTDM? The “Institute” is not over yet; only the 1-week training is complete. The cohort will be meeting again virtually in February 2021 to discuss how implementation of the literacies into our local communities and practices has gone. In the meantime, as the participants bring back the law and policy literacies they’ve learned to their home institutions, we are excited to see several cohort members already organizing their own post-Institute research subgroups, such as those whose TDM work relies heavily on social media content, and others who are exploring how to disseminate the Building LLTDM literacies within other instructional formats and frameworks. 

As part of the grant, the project team will also be aggregating the resources from the Institute and developing supplementary material for an Open Educational Resource (OER). We know there is a large community of TDM researchers and professionals who may be interested in or who can benefit from these materials, and the OER will be made available for broad reuse in the public domain.

Thank you to all the participants for their insights and contributions, willingness to share, and flexibility in transitioning to a fully-remote Institute. Thank you to all the faculty for their unmatched legal and policy expertise, ongoing commitment to mentorship, and adaptability in content creation and delivery. And thank you again to the NEH for making such a meaningful experience possible.


Workshop: Copyright in Course Design and Digital Learning Environments

The Library’s Office of Scholarly Communication Services is hosting an online workshop on July 9, from 10-11:30 on copyright, fair use, and contracts issues that arise in online course development.

Copyright in Course Design and Digital Learning Environments

If you’re wondering what you can or can’t upload and distribute in your online courses, we’re here to help with answers and best practices. We will cover copyright, fair use, and contractual issues that emerge in online course design. The goal of the webinar is for attendees to gain a deeper understanding of the legal considerations in creating digital courses, and to feel more confident in their content design decisions to support student learning. This webinar is appropriate both for instructors and staff supporting online courses.

Reporting back on Publish or Perish panel discussion at Morrison Library

Picture showing some of the speakers at the event.
Photograph by Rachael Samberg, CC BY 4.0.

On Friday, January 31, early career faculty, graduate students, librarians, and others joined us for Publish or Perish Reframed: Navigating the New Landscape of Scholarly Publishing. The event, hosted by the Office of Scholarly Communication Services, aimed to help everyone understand the behind-the-scenes workings of scholarly publishing, especially for the early career researchers and students interested in publishing. 

Why are we concerned about the state of scholarly publishing? Things are looking rather sunny for UC authors, who publish nearly 10% of all scholarly literature in the United States. However, there are actually a lot of tensions in the scholarly publishing ecosystem today, and the landscape can be confusing or murky. One of the tensions has to do with access to research, as 85% of journal articles being published each year are still stuck behind paywalls, thus slowing scientific discovery because only people who have subscriptions can access and read it. Subscription prices of commercial scholarly journals continue to increase, while university library collections budgets continue to shrink–further constricting access to knowledge. Another challenge is ongoing publishing expectations: PhD students, post-docs, and young faculty are under ongoing pressure to publish in the most prestigious journals available in order to receive promotion and tenure, even though many of these publishing venues continue to be the most closed and expensive to which libraries subscribe. 

The publishing lifecycle, stakeholder power, and library budgets

Rachael Samberg and Timothy Vollmer from the Office of Scholarly Communication Services kicked off the event by taking a closer look at the publishing lifecycle today. While this process can vary somewhat based on the nature of the research, there are some common aspects, such as (1) reading the works of others and then forming your own research, (2) creating a new knowledge product such as a written article, (3) submitting that work to a publisher which coordinates a peer review process, (4) publishing the work in a scholarly journal, (5) distributing the work via library subscriptions or open access, and (6) preserving the work. 

The image is a graphic of the scholarly publishing lifecycle.

The publishing lifecycle involves many different players, and power is not distributed equally amongst these various participants. For instance:

  • The reading public or scholars at other institutions have an interest in reading the outputs of scholarship, but little power in demanding how it’s made available. They can’t vote with their feet and decide not to read a journal article they need for their research, the way you could with a car that was too expensive, and for which an equivalent car might be available from another manufacturer for less. 
  • The author has an interest in producing good quality work, but is in some ways beholden to needing it to be selected by reputable journals to build reputation and achieve career advancement. 
  • Universities are interested in recruiting and retaining high profile scholars and students—and also grants and donor funds—and the reception of scholarship created at the institutions affect their ability to do this. The more prestigious the publications, the better this reflects on the universities, so there is some pressure universities can exert over authors about the journals in which their authors should publish.
  • Funders like federal agencies and philanthropic foundations want the research they support to make a societal and global impact, and are therefore interested in how that research is disseminated. Funders can require dissemination of work product, but they can’t necessarily interfere with academic freedom about where to publish.
  • Libraries want to purchase or license access to the content to provide it to the readers at their universities or institutions. But they’re not the ones creating the content as a way to try to control costs, and further if they refuse to purchase or license content, their authors and universities will be affected
  • Scholarly societies are interested in putting out high quality scholarship, but they may also wish to generate enough money to fund not only their publishing efforts but also other society operations like conferences or education—so this limits how “low they can go,” so to speak in terms of the price point for what they publish.
  • Most of the market power—at least on the surface—lies with large third party commercial publishers, who stand poised to generate substantial profits in exchange for the opportunity to publish in or read their valued journals. 

Image of scholarly publishing stakeholders.

Many institutions aren’t lucky enough to have the millions of dollars needed to spend on getting subscriptions to high priced journal content. And if they don’t  have that money and can’t subscribe, then the people affiliated with that institution can’t read the latest scholarship. In turn, if the institution’s scholars don’t have access to it, then their ability to use it to help them come up with new ideas and insights in their own scholarship is severely limited. So, scientific progress is hampered.

Open access publishing approaches

In order to understand how any stakeholders can encourage an open outcome, we’ve first got to understand what types of open access financial strategies exist. How is OA funded? If we replace the subscription system with OA end products, why would publishers stay in the game? If publishers are going to invest time and effort in publishing, how do they recover costs in an OA universe? 

Before we dive into OA funding approaches, one important thing to keep in mind is that publishing a scholarly article or book open access does not mean foregoing peer review or any of the other stringent editorial processes that ensure high quality scholarship. In fact, peer review can be even carried out in more cost effective ways for OA journals. At its core, open access is just an outcome: Scholarship is published online in a way that can be read and used by anyone, and without any financial, legal, or technical barriers other than gaining access to the Internet, itself. 

Okay, so on to who gets paid and how. One approach to achieving OA is “green open access.” This “flavor” of OA means that authors or institutions make works that would otherwise only be available via a subscription freely available by depositing certain versions of their scholarship into online repositories, typically institutional repositories run by a researcher’s university (like the UC’s eScholarship), or even a funder repository like the NIH’s PubMed Central

The version that can be deposited depends in part on the specific terms of the publication agreement the author signs with the publisher. You might be wondering, why on earth does it matter what publication agreement says? Well, in exchange for the publisher agreeing to publish a journal article—they often demand that authors relinquish some or all relevant rights to share or reuse the work. So, in order to publish in most commercial journals, the author must transfer their copyright to the journal. And unless their publication agreement reserves certain rights for the author, the copyright transfer means the author will no longer retain the necessary rights to publicly share the final article—even on their own course website or institutional repository. 

So, if authors assign all their rights to publishers, why are they permitted to deposit certain versions of their work in a repository? There are two reasons. First, many publishers’ agreements now provide authors with permission to self archive what’s called the “post-print”— the final peer-reviewed article but that lacks the publisher’s final copy-editing and formatting. Second, institutional OA policies preemptively secure the rights for universities to host works notwithstanding the language of author publication agreements. These policies can attach to articles before an author ever signs a publication agreement. 

This is what the UC’s Open Access Policy does. As a UC author, you have a right to deposit your post-print of your article into UC’s institutional repository called eScholarship at the time of publication. The UC takes a license to display the peer-reviewed version of your work, such that any publication agreement you later sign is subject to the UC’s pre-existing right.. 

There’s also “gold open access.” Gold OA means that what the publisher puts out online on its website—immediately upon publication of the article, whether in print or online—is free access to the final, publisher-version of the article. Typically these articles are shared under a Creative Commons license. Some gold OA publishers recoup production costs via charges for authors to publish (“article processing charges” or “book processing charges”) rather than having readers (or libraries) pay to access and read it. In general, gold OA is a system in which the author pays, rather than the reader paying. At the same time, the fees to be paid for publishing don’t actually have to be paid by the author. They can be covered by various sources, such as: research accounts, research grants, the university, the monies the libraries previously were spending on subscriptions to that journal, scholarly societies, and consortia. (Read on for the program the UC Berkeley Library runs to cover these fees.)

There’s also a type of gold open access that does not involve APCs. Here, the publisher provides permanent and free access to readers with neither author fees nor reader fees. Typically a society, organization, government, or endowment would be necessary to cover the cost of publication. 

Empowering universities and authors

We explored what UC Berkeley is doing to leverage these open access models to make scholarship more available. The UC is pursuing a wide array of strategies to improve access to research, including many outlined in the Pathways to Open Access toolkit. To be sure, UC authors have been publishing their articles open access for years, and UC was one of the early institutions with a post-print, green open access policy. But Pathways to Open Access analyzed a panoply of additional funding strategies, and made recommendations for a plurality of approaches.

One example of a new strategy being pursued is negotiating transformative agreements. These types of arrangements have been supported by the UC systemwide faculty senate library committee, who pushed ahead the goal of replacing subscription-based publishing with open access by releasing a declaration of rights and principles to transform scholarly communication. These principles are now guiding the UC libraries in pursuing transformative publishing agreements. 

The UC’s goal with transformative agreements is to both changing subscription agreements into agreements that enable open access publishing, and also reduce how much we are spending on the publishing enterprise to begin with. It’s important to emphasize that transformative agreements are just one of the ways the UC campuses and the UC Berkeley library are pursuing open access. 

The University of California has been exploring different types of flexible models for transformative agreements. For instance, the agreement the UC has pursued with Cambridge University Press is a multi-payer model, where both libraries and authors (if they have grant funds) contribute to the open access publishing fee.

From the author’s perspective, the Cambridge transformative workflow attempts to minimize intrusion into the publishing process, while still working to incorporate authors into the payment process in some form so they understand the costs of publishing in a new landscape. Authors still choose their journal, submit their manuscript to the journal, and pass through the peer review process as normal; we’re not asking them to change how they do any of those things, especially how they select a journal. Once a manuscript is accepted by a journal with a publisher with whom we have a transformative agreement, then the author is asked to choose whether to publish open access or to opt out of the agreement and publish closed access. Of course, the Library prefers for authors to publish open access, and our intention is to make that the default option, but we don’t require this.

Assuming an author chooses to publish open access, they will be asked to coordinate payment of an APC. In general, this APC is discounted from the list price that the publisher may currently be charging. The library commits to paying a portion of every open access fee. We then ask the author whether they have research funding available which may be used to pay for publication.  If they do, then the author pays the remainder of the OA fee. If they do not have research funding available for this purpose, then the library pays the remainder of the fee on the author’s behalf. In this way, authors engage with the payment process, and they contribute a portion of the cost if they have funding available to do so. However, authors without research funding are not disadvantaged, and we never ask an author to reach into their own pockets to make a payment.

Even if the UC hasn’t entered into a transformative agreement with a publisher, there are many other opportunities for authors to get involved in impactful OA decision-making. We discussed that one thing UC Berkeley authors can do right now is to take part in the existing UC open access publishing mechanisms, such as by depositing post-prints in eScholarship an. We also mentioned the UC Berkeley Library program called the Berkeley Research Impact Initiative (BRII) that covers up to $2500 of an APC an author is charged for publishing in a fully open access journal.

Another way authors can empower themselves as scholars is by retaining various rights in the publishing process. Making smart decisions about copyright can help scholarly authors maximize the impact of their research by promoting greater readership and reuse . In most cases, the author of an article is the copyright holder, and authors maintain their copyright to the scholarship until they transfer all or certain rights to a publisher. Now, the publisher might ask for a full transfer of copyright. But as an author you don’t necessarily have to just sign the agreement a publisher presents to you. You can ask for an alternative wording, and sometimes they immediately just send you their alternate agreement with that change already baked in. Some publishers take a different approach through which authors keep their copyright and instead agree to share their work under an open license. For example, copyright in all Public Library of Science articles stays with the authors, but the authors agree to share the work under an open license, in this case the Creative Commons Attribution (CC BY 4.0) license. This license permits unrestricted use and sharing provided the original author and source are credited. In the end, authors have choices to make, both in managing their rights through the author agreement, or even pursuing full open access journals that leverage open licensing. 

Challenges in Publishing for Promotion and Tenure

Benjamin Hermalin, Vice Provost for the Faculty, discussed some of the tensions within scholarly publishing as they relate to promotion and tenure, and provided some advice to new authors in making their way through the publication process. While the Office of the Vice Chancellor for the Faculty reviews all outside letters in each tenure and promotion submission, he said there’s still some conservatism in how tenure and review committees assess a scholar’s publishing outputs and impact. Hermalin advised young researchers to take a measured approach by understanding the particular requirements and publishing practices for their specific field, and aim for publishing several publications in high quality journals relevant to their area. 

Of course, the question keeps coming up: How does a researcher get published in the top journals? No one knows the complete answer to this, but authors need to be systematic, and diligent. Hermalin advocated that it’s more important to work toward becoming a major contributor to one or two areas than to be a minor contributor to several fields of research. 

Hermalin also talked about some of the challenges researchers face in determining when to publish. He noted that while an author shouldn’t send something out before they’re ready, they also shouldn’t let the perfect be the enemy of the good: getting the research off your desk in a timely fashion is best for your academic profile and chances for tenure down the road. He also suggested that authors not split their scholarly output too thinly: it’s better to publish a few substantial, in-depth papers on a particular topic than several separate publications that individually cover too little of the research endeavor. 

Open publishing: A View from the Faculty 

Philip Stark, Professor of Statistics and Associate Dean of the Division of Math and Physical Sciences, provided an on-the-ground perspective of open science, OA publishing, and how he deals with copyright and publishing contracts with commercial publishers. Stark showed several examples of how he marks up publishing agreements since he no longer gives any publisher an exclusive right to publish. He also showed how to strike language and amend it to retain copyright and other publishing rights, and said in his experience, most publishers have accepted these changes. 

Professor Stark discussed one paper that he published open access through help from BRII. The paper analyzed gender bias in student evaluations, and Stark and his co-authors wanted it to be open access. But Philip was concerned that if they published it in an open access publication, his co-authors—who were a junior faculty and PhD student at the time—might not get as much recognition or impact from the paper than if they were to shoot for publishing in one of journals considered to be “high impact” under certain standards.j. However, the initial fears about publishing on ScienceOpen were unfounded, as the paper has since been widely accessed, cited, and freely downloaded over 70,000 times. Stark said he earned a much bigger impact publishing open access there than if it’d been published in a commercial journal. 

Finally, Professor Stark discussed academic freedom in relation to faculty publishing choices. While many think the concept of academic freedom means that researchers are privileged with the ability to work on what they find interesting and important without outside pressure from the university administration, the reality is that faculty—especially early career researchers—are under ongoing pressure to publish in journals that will secure them tenure, or to obtain grants to support their (or their students’) research. In this sense, faculty publishing decisions are driven more by economic forces than the principle of academic freedom. Stark said that this temptation to publish in the most prestigious journal to advance your career is a persistent moral hazard because it challenges the more noble perceptions we have about academic pursuits and how the work of academics benefits science, and the public interest. 

Certainly, no one had all the answers for simplifying the complexities of scholarly publishing, but by understanding the driving forces and power dynamics, early career authors can make informed choices that will carry their scholarship far both in impact and in their professional advancement.


Event: Publish or Perish Reframed: Navigating the New Landscape of Scholarly Publishing

University of California authors published about 50,000 scholarly articles last year alone—comprising nearly 10% of all research in the United States. Despite this tremendous productivity, UC scholars continue to experience a tension between publishing their research in ways that ensure readership or access, and perceptions about the effect of certain outlets and publishing choices on their research impact or career advancement.

In this panel, we’ll unpack the landscape of modern scholarly publishing by exploring economics and stakeholder power structures, and what the University of California is doing to address these issues through recent publisher negotiations.

We will also learn from publishing experts about how to maximize research dissemination, access, and impact through the decisions we make about open access, copyright transfer, and publication choices. Faculty will share publishing advice and guidance for early career researchers as they navigate their academic careers. They will also discuss how tenure and promotion practices are being adjusted to better reflect diversity in publishing outputs and venues. There will be a Q&A session at the end of the discussion.

Speakers will include:

  • Benjamin Hermalin, Vice Provost for the Faculty; Professor of Finance and Professor of Economics, UC Berkeley
  • Philip B. Stark, Professor of Statistics, Associate Dean, Division of Mathematical and Physical Sciences, Regional Associate Dean (Interim), College of Chemistry and Division of Mathematical and Physical Sciences, UC Berkeley
  • Rachael Samberg, Scholarly Communication Officer, UC Berkeley Library
  • Timothy Vollmer, Scholarly Communication & Copyright Librarian, UC Berkeley Library

RSVP to join us for this timely conversation on current scholarly publishing issues.

Image of the poster for the Publish or Perish event

 


Join us January 31 for Publish or Perish Reframed: Navigating the New Landscape of Scholarly Publishing

Image of the poster for the Publish or Perish eventUniversity of California authors published about 50,000 scholarly articles last year alone—comprising nearly 10% of all research in the United States. Despite this tremendous productivity, UC scholars continue to experience a tension between publishing their research in ways that ensure readership or access, and perceptions about the effect of certain outlets and publishing choices on their research impact or career advancement.

Event details:
Friday, January 31, 2020
4:00 pm – 5:30 pm
Morrison Library
Refreshments provided
RSVP now!

In this panel, we’ll unpack the landscape of modern scholarly publishing by exploring economics and stakeholder power structures, and what the University of California is doing to address these issues through recent publisher negotiations. 

We will also learn from publishing experts about how to maximize research dissemination, access, and impact through the decisions we make about open access, copyright transfer, and publication choices. Faculty will share publishing advice and guidance for early career researchers as they navigate their academic careers. They will also discuss how tenure and promotion practices are being adjusted to better reflect diversity in publishing outputs and venues. There will be a Q&A session at the end of the discussion. 

Speakers will include: 

  • Benjamin Hermalin, Vice Provost for the Faculty; Professor of Finance and Professor of Economics, UC Berkeley
  • Philip B. Stark, Professor of Statistics, Associate Dean, Division of Mathematical and Physical Sciences, Regional Associate Dean (Interim), College of Chemistry and Division of Mathematical and Physical Sciences, UC Berkeley
  • Rachael Samberg, Scholarly Communication Officer, UC Berkeley Library 
  • Timothy Vollmer, Scholarly Communication & Copyright Librarian, UC Berkeley Library

RSVP to join us for this timely conversation on current scholarly publishing issues.


Publish your scholarship like a pro!

Woman wearing gold watch, sitting at table, typing on a Microsoft Surface notebook
Photograph by Women of Color in Tech, CC-BY 2.0.

We’re more than a month into the fall semester, and if you’re a graduate student or postdoc you’ve probably been thinking about some of the milestones on your horizon, from filing your thesis or dissertation to pitching your first book project or looking for a job.

While we can’t write your dissertation or submit your job application for you, the Library can help in other ways! We are collaborating with GradPro to offer a series of professional development workshops for grad students, postdocs, and other early career scholars to guide you through important decisions and tasks in the research and publishing process, from preparing your dissertation to building a global audience for your work.

  • October 22: Copyright and Your Dissertation
  • October 23: From Dissertation to Book: Navigating the Publication Process
  • October 25: Managing and Maximizing Your Scholarly Impact

These sessions are focused on helping early career researchers develop real-world scholarly publishing skills and apply this expertise to a more open, networked, and interdisciplinary publishing environment.

These workshops are also taking place during Open Access Week 2019, an annual global effort to bring attention to Open Access around the world and highlight how the free, immediate, online availability of scholarship can remove barriers to information, support emerging scholarship, and foster the spread of knowledge and innovation.

Below is the list of next week’s workshop offerings. Join us for one workshop or all three! Each session will take place at the Graduate Professional Development Center, 309 Sproul Hall. Please RSVP at the links below.

Light refreshments will be served at all workshops.

If you have any questions about these workshops, please get in touch with schol-comm@berkeley.edu. And if you can’t make it to a workshop but still need help with your publishing, we are always here for you!

 

Copyright and Your Dissertation

Workshop | October 22 | 1-2:30 p.m. | 309 Sproul Hall

This workshop will provide you with a practical workflow for navigating copyright questions and legal considerations for your dissertation or thesis. Whether you’re just starting to write or you’re getting ready to file, you can use this workflow to figure out what you can use, what rights you have, and what it means to share your dissertation online.

RSVP (Copyright)

 

From Dissertation to Book: Navigating the Publication Process

Panel Discussion | October 23 | 3-4:30 p.m. | 309 Sproul Hall

Hear from a panel of experts – an acquisitions editor, a first-time book author, and an author rights expert – about the process of turning your dissertation into a book. You’ll come away from this panel discussion with practical advice about revising your dissertation, writing a book proposal, approaching editors, signing your first contract, and navigating the peer review and publication process.

RSVP (Book)

 

Managing and Maximizing Your Scholarly Impact

Workshop | October 25 | 1-2:30 p.m. | 309 Sproul Hall

This workshop will provide you with practical strategies and tips for promoting your scholarship, increasing your citations, and monitoring your success. You’ll also learn how to understand metrics, use scholarly networking tools, evaluate journals and publishing options, and take advantage of funding opportunities for Open Access scholarship.

RSVP (Impact)


Off the to races with the Office of Scholarly Communication Services

Chinese students sprintingPhoto by Goh Rhy Yan on Unsplash

It’s that time of year again. Students are back on campus, classes are in session, and the Library’s Office of Scholarly Communication Services is here to help everyone hit the ground running with resources and workshops on digital publishing, copyright, and open access to research. 

As usual, there’s a lot going on!

On September 25 we’re hosting a workshop on Copyright and Fair Use in Digital Projects. With pretty much everyone being a digital creator these days, the training will help you navigate copyright, fair use, and other rights related to including third-party content in your digital project. We’ll also provide an overview of what your intellectual property rights are as a creator and ways to license and share your own work too. 

We’re happy to again present a series of publishing workshops to guide graduate students and postdocs on a variety of copyright, publishing, and scholarly impact issues. On October 22 we’ll be talking about copyright questions and legal considerations for your dissertation or thesis. October 23 we’re hosting a panel discussion on how to navigate the publication process from dissertation to first book. The event will include discussion from a university press acquisitions editor, a first-time book author, and an author rights expert. And October 25 we’re wrapping up the week with a workshop that will provide participants with practical strategies and tips for promoting your scholarship, increasing citations, and understanding scholarly reach and metrics

There are lots of ways the Office of Scholarly Communication Services is here to help faculty, students, and staff. A quick rundown:

Want help or more information? Send us an email. We can provide individualized support and personal consultations, in-class and online instruction, presentations and workshops for small or large groups & classes, and customized support and training for departments and disciplines.

 


Team Awarded Grant to Help Digital Humanities Scholars Navigate Legal Issues of Text Data Mining

We are thrilled to share that the National Endowment for the Humanities (NEH) has awarded a $165,000 grant to a UC Berkeley-led team of legal experts, librarians, and scholars who will help humanities researchers and staff navigate complex legal questions in cutting-edge digital research.

What is this grant all about?

If you were to crack open some popular English-language novels written in the 1850’s–say, ones from Brontë, Hawthorne, Dickens, and Melville–you would find they describe men and women in very different terms. While a male character might be said to “get” something, a female character is more likely to have “felt” it. Whereas the word “mind” might be used when describing a man, the word “heart” is more likely to be used about a woman. Yet, as the 19th Century became the 20th, these descriptive differences between genders actually diminish. How do we know all this? We confess we have not actually read every novel ever written between the 19th and 21st Centuries (though we’d love to envision a world in which we could). Instead, we can make this assertion because researchers (including David Bamman, of UC Berkeley’s School of Information) used automated techniques to extract information from the novels, and analyzed these word usage trends at scale. They crafted algorithms to turn the language of those novels into data about the novels.

In fields of inquiry like the digital humanities, the application of such automated techniques and methods for identifying, extracting, and analyzing patterns, trends, and relationships across large volumes of unstructured or thinly-structured digital content is called “text data mining.” (You may also see it referred to as “text and data mining” or “computational text analysis”). Text data mining provides humanists and social scientists with invaluable frameworks for sifting, organizing, and analyzing vast amounts of material. For instance, these methods make it possible to:

The Problem

Until now, humanities researchers conducting text data mining have had to navigate a thicket of legal issues without much guidance or assistance. For instance, imagine the researchers needed to scrape content about Egyptian artifacts from online sites or databases, or download videos about Egyptian tomb excavations, in order to conduct their automated analysis. And then imagine the researchers also want to share these content-rich data sets with others to encourage research reproducibility or enable other researchers to query the data sets with new questions. This kind of work can raise issues of copyright, contract, and privacy law, not to mention ethics if there are issues of, say, indigenous knowledge or cultural heritage materials plausibly at risk. Indeed, in a recent study of humanities scholars’ text analysis needs, participants noted that access to and use of copyright-protected texts was a “frequent obstacle” in their ability to select appropriate texts for text data mining. 

Potential legal hurdles do not just deter text data mining research; they also bias it toward particular topics and sources of data. In response to confusion over copyright, website terms of use, and other perceived legal roadblocks, some digital humanities researchers have gravitated to low-friction research questions and texts to avoid decision-making about rights-protected data. They use texts that have entered into the public domain or use materials that have been flexibly licensed through initiatives such as Creative Commons or Open Data Commons. When researchers limit their research to such sources, it is inevitably skewed, leaving important questions unanswered, and rendering resulting findings less broadly applicable. A growing body of research also demonstrates how race, gender, and other biases found in openly available texts have contributed to and exacerbated bias in developing artificial intelligence tools. 

The Solution

The good news is that the NEH has agreed to support an Institute for Advanced Topics in the Digital Humanities to help key stakeholders to learn to better navigate legal issues in text data mining. Thanks to the NEH’s $165,000 grant, Rachael Samberg of UC Berkeley Library’s Office of Scholarly Communication Services will be leading a national team (identified below) from more than a dozen institutions and organizations to teach humanities researchers, librarians, and research staff how to confidently navigate the major legal issues that arise in text data mining research. 

Our institute is aptly called Building Legal Literacies for Text Data Mining (Building LLTDM), and will run from June 23-26, 2020 in Berkeley, California. Institute instructors are legal experts, humanities scholars, and librarians immersed in text data mining research services, who will co-lead experiential meeting sessions empowering participants to put the curriculum’s concepts into action.

In October, we will issue a call for participants, who will receive stipends to support their attendance. We will also be publishing all of our training materials in an openly-available online book for researchers and librarians around the globe to help build academic communities that extend these skills.

Building LLTDM team member Matthew Sag, a law professor at Loyola University Chicago School of Law and leading expert on copyright issues in the digital humanities, said he is “excited to have the chance to help the next generation of text data mining researchers open up new horizons in knowledge discovery. We have learned so much in the past ten years working on HathiTrust [a text-minable digital library] and related issues. I’m looking forward to sharing that knowledge and learning from others in the text data mining community.” 

Team member Brandon Butler, a copyright lawyer and library policy expert at the University of Virginia, said, “In my experience there’s a lot of interest in these research methods among graduate students and early-career scholars, a population that may not feel empowered to engage in “risky” research. I’ve also seen that digital humanities practitioners have a strong commitment to equity, and they are working to build technical literacies outside the walls of elite institutions. Building legal literacies helps ease the burden of uncertainty and smooth the way toward wider, more equitable engagement with these research methods.”

Kyle K. Courtney of Harvard University serves as Copyright Advisor at Harvard Library’s Office for Scholarly Communication, and is also a Building LLTDM team member. Courtney added, “We are seeing more and more questions from scholars of all disciplines around these text data mining issues. The wealth of full-text online materials and new research tools provide scholars the opportunity to analyze large sets of data, but they also bring new challenges having to do with the use and sharing not only of the data but also of the technological tools researchers develop to study them. I am excited to join the Building LLTDM team and help clarify these issues and empower humanities scholars and librarians working in this field.”

Megan Senseney, Head of the Office of Digital Innovation and Stewardship at the University of Arizona Libraries reflected on the opportunities for ongoing library engagement that extends beyond the initial institute. Senseney said that, “Establishing a shared understanding of the legal landscape for TDM is vital to supporting research in the digital humanities and developing a new suite of library services in digital scholarship. I’m honored to work and learn alongside a team of legal experts, librarians, and researchers to create this institute, and I look forward to integrating these materials into instruction and outreach initiatives at our respective universities.”

Next Steps

The Building LLTDM team is excited to begin supporting humanities researchers, staff, and librarians en route to important knowledge creation. Stay tuned if you are interested in participating in the institute. 

In the meantime, please join us in congratulating all the members of the project team:

  • Rachael G. Samberg (University of California, Berkeley) (Project Director)
  • Scott Althaus (University of Illinois, Urbana-Champaign)
  • David Bamman (University of California, Berkeley)
  • Sara Benson (University of Illinois, Urbana-Champaign)
  • Brandon Butler (University of Virginia)
  • Beth Cate (Indiana University, Bloomington)
  • Kyle K. Courtney (Harvard University)
  • Maria Gould (California Digital Library)
  • Cody Hennesy (University of Minnesota, Twin Cities)
  • Eleanor Koehl (University of Michigan)
  • Thomas Padilla (University of Nevada, Las Vegas; OCLC Research)
  • Stacy Reardon (University of California, Berkeley)
  • Matthew Sag (Loyola University Chicago)
  • Brianna Schofield (Authors Alliance)
  • Megan Senseney (University of Arizona)
  • Glen Worthey (Stanford University)

What a semester! What’s up next?

Photo by Karen Lau on Unsplash

Is it just us, or was fall semester a whirlwind? The Office of Scholarly Communication Services was steeped in a steady flurry of activity, and suddenly it’s December! We wanted to take a moment to highlight what we’ve been up to since August, and give you a preview of what’s ahead for spring.

We did the math on our affordable course content pilot program, which ran for academic year 2017-2018 and Fall 2018. This pilot supported just over 40 courses and 2400 students, and is estimated to have yielded approximately $200,000 in student savings. We’ll be working with campus on next steps for helping students save money. If you have questions about how to make your class more affordable, you can check out our site or e-mail us.

We dug deep into scholarly publishing skills with graduate students and early career researchers during our professional development workshop series. We engaged learners in issues like copyright and their dissertations, moving from dissertation to first book, and managing and maximizing scholarly impact. Publishing often isn’t complete without sharing one’s data, so we helped researchers understand how to navigate research data copyright and licensing issues at #FSCI2018.

We helped instructors and scholars publish open educational resources and digital books with PressbooksEDU on our new open books hub.

On behalf of the UC’s Council of University Librarians, we chaired and hosted the Choosing Pathways to OA working forum. The forum brought together approximately 125 representatives of libraries, consortia, and author communities throughout North America to develop personalized action plans for how we can all transition funds away from subscriptions and toward sustainable open access publishing. We will be reporting on forum outcomes in 2019. In the meantime, one immediate result was the formation of a working group to support scholarly society journal publishers in flipping their journals from closed access to open access. Stay tuned for an announcement in January.

We funded dozens of Open Access publications by UC Berkeley authors through our BRII program

We developed a novel literacies workflow for text data mining researchers. Text mining allows researchers to use automated techniques to glean trends and information from large volumes of unstructured textual sources. Researchers often perceive legal stumbling blocks to conducting this type of research, since some of the content is protected by copyright or other use restrictions. In Fall 2018, we began training the UC Berkeley community on how to navigate these challenges so that they can confidently undertake this important research. We’ll have a lot more to say about our work on this soon!

Next semester, we’re continuing all of these efforts with a variety of scholarly publishing workshops. We invite you to check out: Copyright & Fair Use for Digital Projects, Text Data Mining & Publishing: Legal Literacies, Copyright for Wikipedia Editing, and more.

We would like to thank Arcadia, a charitable fund of Lisbet Rausing and Peter Baldwin, for their generous support in helping to make the work of the Office of Scholarly Communication Services possible.

Lastly, we’d like to thank all of you for your engagement and support this semester! Please let us know how else we can serve you. In the meantime, we wish you a Happy New Year!

E-mail: schol-comm@berkeley.edu

Twitter: @UCB_scholcomm

Website: lib.berkeley.edu/scholcomm