Collections is always a busy place and once a year we try to make notes for our someday-to-be-published memoirs.
For a brief summary of the various windmills we’ve tilted at or vanquished, see the new Annual Reports section of the Collections Development staff-side website.
–gail
WEST, the Western Regional Storage Trust, is asking this month for a second Mellon grant to move the project from planning into implementation. UC Berkeley has been active as one of WEST’s Planning Libraries. UL Tom Leonard has recently committed Berkeley to continuing into implementation. We will be joining over 50 other western libraries, ranging from the very large to very small.
WEST will focus on finding ways to preserve retrospective print journals while reducing unneeded duplication among participating institutions.
WEST archives will be distributed among major library storage facilities (e.g., NRLF) and at selected campus locations, but with centralized project management / administration by the CDL. The project is not about building new buildings, but about building cross-institutional agreements to meet commonly held goals.
“WEST offers innovations and benefits to participating libraries:
If the Mellon Grant is forthcoming, implementation will begin in January 2011.
Word on the street is that some selectors are finding that the the e-order form is a tad buried on the staff website. So, by way of this blog post, I’m sending out a reminder. (The bigger issue may be that we need to make it easier to find the e-order form on the Collection Development staff pages but until that happens, either bookmark the URL in your browser or next time you need it, go to the Collection blog and do a search on “e-order form”.)
Go to:
Staff web – > Collection development -> Electronic Resources Toolkit -> Electronic Resources Ordering -> E-order Form (phew!)
or
http://ucblibrary3.berkeley.edu:8080/eorder/eorder.process.logic
(you’ll then need to enter Calnet ID, etc.)
Current number of records in the ERF: 1009
Added since last update
Deleted since last update
Changes since last update
Current number of records in the ERF: 1014
ADDED since last update
DELETED since last update
(none)
CHANGES since last update
Current number of records in the ERF: 1027
ADDED since last update
DELETED since last update
CHANGES since last update
The updated version of “University of California Libraries Priorities for Collective Initiatives, 2011-2014” can be found at the CoUL page http://libraries.universityofcalifornia.edu/about/uls.html
It can also be accessed directly via http://libraries.universityofcalifornia.edu/about/uls/UCLibrariesPriorities2011-2014_final_110126.pdf
This document incorporates input from Heads of Public Services and Heads of Human Resources as well as some editorial clarification to the previous version. This document will be revised annually by the CoUL with input from SOPAG.
Regards, Bernie
Have you ever wanted to know how often we get certain batch catalog record loads, and if they have been loaded into OskiCat? Well now you can find this with the click of your mouse! See:
http://ucblibrary3.berkeley.edu:8080/eloads
When you click on “Load Schedule” you will see a list of all the batch loads divided by ongoing and one time. For ongoing, we give you the frequency and the date of the last set loaded. For one time we give you the date loaded.
If you need more details, go to “Millennium Load Logs” and select a load name, e.g., SCP Monographs. Use the calendar icons to change the date range (we default to a 3 month time span) and click submit to see all the loads for that resource during that time frame. For each load, you will see the date on the filename, when we loaded it, how many records were added, overlaid, or rejected. In the future we will be adding a way for Cataloging to see the error logs for the loads on the same website.
Take a look at it and let us know what you think.
Lynne Grigsby
(posted by Bernie for Lynne)
Reminder – If you wish to request a new batch catalog record load, or check on the status of a new request, please use: http://ucblibrary4.berkeley.edu:8088/batchrequest/
Available space for UC Berkeley Library books and journals is shrinking fast. Given the current budgetary crisis, there is little prospect of obtaining additional space in the foreseeable future. The Library needs to begin planning for a time when we have to withdraw one print item for every new print item we acquire. When this will happen is difficult to estimate, but our best guess is that we will be in a “one-in, one-out” mode in four to five years.
The pressures on available space are many. In about a year, the Southern Regional Library Facility (SRLF) will be filled for the most common sizes of materials. The Phase 3 addition to the SRLF has been put on permanent hold because of the State fiscal crisis. The RLFs are University-wide facilities, so once the SRLF is full, the materials that would have gone there will be stored in the Northern Regional Library Facility (NRLF). This means that the NRLF will fill up in approximately half the time than originally planned. In addition, UC campuses are increasingly moving books and journals to the RLFs to free up on-campus space for other library and non-library uses. There are many examples of this on the Berkeley campus.
The UC University Librarians have instituted a number of polices and initiatives to make the best use of the space we have remaining. They have implemented a no-duplication policy between the NRLF and SRLF. That is, if an item is already stored in one RLF, a duplicate cannot be sent to the other for storage.
UC Libraries have also joined the Western Storage Trust (WEST) initiative. See: http://blogs.lib.berkeley.edu/Collections.php/2010/09/08/west-the-western-regional-storage-trust. This effort will coordinate member deposits, with a goal of reducing the duplication of titles across these member libraries, thereby freeing up space to ensure preservation and access to other unique materials.
The UC Berkeley Library has created a policy that asks selectors to carefully consider forgoing the purchase of print journals when online is available and long-time preservation is assured. This policy does recognize that there are cases when a print journal should be purchased in addition to electronic access. This policy serves two purposes: to preserve available space for materials that are only available in print and to free funding (i.e., the cost of the print) for the purchase of more unique content. See:
http://www.lib.berkeley.edu/Staff/CDP/purchasing_print_journals.doc
Regards, Bernie
The new and developing Collections Services (CS) website is now available — take a look and let us know what you think!
This is a staff-side website, with the goal of providing selectors with the information you need to manage library materials through their life-cycle (selection, licensing, acquisitions, cataloging, catalog maintenance, e-resource management, print management, budgets and metrics.)
You’ve seen much of this content before (in the staff-side Collections Development website). We hope the current organization will both help you find what you need fast, and provide a better structure for adding new documentation, policies, and procedures as they become available.
NEW PAGES are coming. Please complete the survey to help us figure out where to focus our energy in new page development. (There’s a link to the survey on the CS homepage, lower right) The survey will be live for several weeks. Tell us now, tell us later — your ideas are always welcome.
–gail
