An Introduction to Zotero workshop will be offered at three different times on two days this month.
Monday, September 13 at 9 AM, noon, and 5PM VIA Zoom
Monday, September 20 at 9AM, noon, and 5pm in person in 305 Bauer Wurster Hall
Spend an hour and learn how to use this robust citation manager. The workshop covers importing citations, exporting bibliographies into Word and Google Docs, and sharing resources among groups. The workshop will be held on Zoom.
You may also be interested in this tutorial created by one of my colleagues, Margaret Phillips. It also walks you through the basics, using short instructional videos.
Do you … ?
- … save random URLs in a Word or Google Doc?
- … save article PDFs on your desktop and as email attachments?
- … have a pile of article printouts sitting on your desk?
- … write down citations on sticky notes and post them to your monitor?
- … stay up late the night before a paper is due reconstructing your citations?
If you answered yes to any of the above … the answer is YES, you need Zotero (or some other citation management system).* Come to Zotero Day and learn more about this powerful tool for organizing your citations and creating bibliographies. Jennifer Dorner and David Eifler have been tag-team teaching Zotero classes which were very successful last semester, with one attracting over 150 attendees!
Spend an hour with Jennifer and David and learn to use this robust citation manager with Firefox and Chrome. These zoom workshop covers importing citations, exporting bibliographies into Word and Google Docs and sharing resources among groups. Three 1-hour sessions each day. (If you have a chance, download the program and browser connector at www.zotero.org before the workshop.)
Tuesday, January 26 (all classes are Pacific Standard Time)
- 10AM – 11AM
- Noon – 1PM
- 5PM – 6PM
Monday, February 1
- 9AM – 10AM
- 2PM – 3PM
- 4PM – 5PM
Please register to get the Zoom link – https://berkeley.libcal.com/calendar/workshops
* * * * * * * * * * * *
Can’t make it to these workshops? Try a self-paced tutorial? This tutorial includes 24 slides and 18 embedded screencasts (totalling approximately 18 minutes of viewing). Do the tutorial at your own pace and skip or fast-forward through the screencasts. In total, the tutorial can take anywhere from 15 minutes to an hour. Check it out at: Zotero Basics
* * * * * * * * * * * *
* adapted from Why use a citation management tool?, Gallagher Law Library, University of Washington.
David Eifler, the Environmental Design Librarian, will be offering a day of Zotero workshops on Thursday, September 26 in 305 Wurster Hall. The 1-hour introduction to Zotero will repeat at 9am, 11am, 2pm, 4pm, and 5pm.
Registration is not required. You are encouraged to download the program and browser connector at www.zotero.org before attending.
When downloading article citations from databases the Library subscribes to, Zotero will download a PDF of the article if it is available (as long as you have your preferences set for it to do so). Zotero has recently announced an enhancement that makes it easier to locate PDFs when they aren’t available in the database. It can now search Unpaywall, a database of open access articles. It will also perform this search if you add an item to your library using its identifier. For existing items in your library, you can choose the “Find Available PDF” option in the item context menu. (Note that “Find Available PDF” will only be shown if the item has a URL or DOI, because URL-based lookups require one of those two things and Unpaywall requires a DOI).
To use the new feature, update to Zotero 5.0.56 and update the Zotero Connector to 5.0.41.
If you are a Zotero user who prefers using Safari, be aware that Apple is discontinuing support for Safari extensions distributed directly by developers. Because of this, you will not be able to install the Zotero connector in Safari 12. Find more information about this on the Zotero site, as well as a possible workaround.
Introductory Zotero training
Tuesday 3/6 4-5pm 305 Wurster
Citation management software can help organize research results and make writing papers easier by quickly creating properly formatted bibliographies and footnotes.
Learn how to use this easy citation manager for Firefox, Safari and Chrome. The workshop will cover importing citations, exporting bibliographies, sharing resources for working groups, and using a wide variety of citation styles.
Advanced Zotero Training
Tuesday 2/27 11-12pm 405 Moffitt*
Tuesday 3/13 4-5 pm 405 Moffitt*
The Advanced workshop is designed for those already using Zotero, who want to learn more about editing and organizing citations, using Zotero with a word processor, syncing data and attachments, and expanding Zotero’s functionality with plug-ins.
*A Cal ID is required to enter Moffitt Library
Zotero.org offers guidance on extracting references from your already formatted bibliographies and importing them into your Zotero library.
Your citations include ISBNs, DOIs, or PubMed IDs
If this is the case, you may want to use the Add Item by Identifier function in Zotero.
Your bibliography was generated using Zotero or Mendeley and is a MS Word .docx file
Use Reference Extractor (http://rintze.zelle.me/ref-extractor/).
Your bibliography was generated using MS Word’s built-in citation feature
- Download a Word bibliography stylesheet at http://www.k-jahn.de/stuff/bibtex.xsl.
- Save the stylesheet to Word’s bibliography styles folder
(In Windows this should be at C:\Program Files (x86)\Microsoft Office\\Bibliography\Style
For a Mac, go to the Applications folder, right-click on MS Word and choose “Show Package Contents.” Navigate to Content/Resources/Style)
- In Word, change your bibliography style to “BibTeX export” and copy the bibliography to the clipboard.
- Use Zotero’s Import from Clipboard function.
You have a plain-text bibliography (it wasn’t generated using any type of tool)
Use AnyStyle (https://anystyle.io).
- Paste your citations into the textarea. Make sure each reference starts on a new line and remove any superfluous line breaks.
- Click the parse button and AnyStyle will split the references into segments. If any section is labelled incorrectly, you can select it (use the Shift and Ctrl/Command to make multiple selections or double-click to select an entire segment at once). Then use the Assign Label button to assign the correct label.
- Save it as BibTeX.
- In Zotero, choose File>Import and find the .bib file. It will add the citations in a new collection.
Note: You can try this with a PDF file if the text in the PDF can be selected. If not, you can open the PDF in Adobe Acrobat Pro and run OCR on it. Once the text is selectable, you can paste it into Word (using the Plain Text option) or paste into Notepad. The original line breaks will be retained — these will have to be removed.
Use Citavi (https://www.citavi.com/)
- Download the free version of Citavi, which can handle up to 100 references.
- Create a new project and then open that project.
- Under File > Import, choose Formatted bibliography.
- Import a text file with your bibliography or select and copy the text of the bibliography to the clipboard.
- Select the references you want imported.
- The next screen shows a list of databases that Citavi will search for your references. You can add others that the Library subscribes to.
- After it completes the search your references will be displayed in the next window.
- Select them and add to your project. You now have a chance to edit them if any corrections need to be made.
- In your Citavi project window, select the references.
- Under File > Export, indicate which references you want to select.
- Export to BibTeX.
- Copy to Clipboard.
- In Zotero, under File choose Import from Clipboard.
This option has many more steps, but is more likely to generate accurate references for importing into Zotero.
Zotero is a free, easy to use tool for collecting and organizing citations and formatting bibliographies. I will be offering drop-in workshops on the basics of Zotero in 405 Moffitt:
Friday, February 17 12:00 – 1:00
Tuesday, February 21 4:00 – 5:00
Wednesday, February 22 4:00 – 5:00
No registration is required. If you want to use your own laptop for this workshop, please refer to the Zotero installation instructions at http://bit.ly/2b3PYwd
This Wednesday, September 21, I will be conducting a three-hour workshop on Zotero in the D-Lab (356 Barrows). This workshop is divided into three parts: 1) installing and setting up Zotero and a few other features; 2) learning the basics of Zotero; and 3) exploiting additional features of Zotero. When you register you will be registering for the entire workshop, but you can show up for only the parts that are of interest to you. You can register for the workshop here. This workshop is open to everyone. A laptop is required.
If you want a briefer and less in-depth introduction to Zotero, my colleague David Eifler will be offering two Zotero workshops that same day, from 10-11 and 11-12 in 305 Wurster Hall. Registration is not required.
Please let me know if you have any questions. email@example.com.
Wherever you are in your graduate career, a citation management tool is essential to organizing, writing and sharing your research. Two free and highly popular citation managers that run on Windows, Mac OS and Linux are Mendeley and Zotero. In short, Mendeley is frequently used by physical and life scientists and Zotero by social scientists and arts and humanities scholars. Below is a brief comparison.
|Access, edit and insert citations into a document offline||Yes||Yes|
|Microsoft Word plug-in||Yes||Yes|
|Automatic download of citations from OskiCat and the UCB Library discovery tool||No||Yes|
|Insert citations into Google Docs||No||Yes|
|Free Storage for PDFs||2GB||300 MB|
|Annotate PDFs from within the program||Yes||No|
|Attach web pages and screen captures||No||Yes|
|Recommendations of relevant and highly cited articles||Yes||No|
|Connect with a community of scholars (i.e., academic social network)||Yes||Kinda|
|Collaborate with colleagues in the cloud||Yesfree for up to 3 group members||Yesunlimited|
|Automatically create citation records from PDFs||Yes||Yes|
|Easy de-duplication of item entries||Yes||Yes|
Both citation managers allow you to easily download citation information and incorporate citations into your papers and publications. Each has over 7,000 citation styles covering the vast majority of journals you’ll publish in. Focus on research, reading and writing and leave citation management drudgery to either Mendeley or Zotero.
If you’d like to set up a Zotero training session for five or more, please contact David Eifler – deifler [at] berkeley.edu to arrange a convenient time.