Tag: collection development
Working Group on Reporting of ARL and UCOP Statistics
After ADMIN review and approval, a working group has been established to “investigate how we might streamline, routinize and automate our data collection processes for specific reporting purposes required by ARL and UCOP. This review will focus on how to provide collections-related item counts and usages statistics…”
The group includes: Justin Clarke, Business Services; Jim Gordon, Acquisitions; Dana Jemison, Licensing; Ty Johnson, Business Services; Nga Ong, Acquisitions; and Jesse Silva,Doe/Moffitt. Gail Ford, Collections Office will chair the group.
The group will be consulting with those who are asked to submit statistics to Ty annually, and will be exploring what Millennium functions/reports can be utilized to simplify the process.
If you have ideas/concerns about annual statistics for ARL/UCOP reporting, please send them to Gail (gford at library.berkeley.edu).
Target for recommendations: June 1.
Stanford – Berkeley Interlibrary Borrowing / Lending
Wonder what parts of your collections are being requested by Stanford? Spreadsheets of what Stanford requested of us for 2008/09 are now available.
Collections Development –> Tools –> Assessment –>Interlibrary Borrowing/Lending (scroll down to “Berkeley Lending via RLCP”)
Statistics and details of what Berkeley patrons requested from Stanford are being compiled, and will be announced here when they are available.
If you have questions, give me a buzz
gail
Collection Officer Reports from ALA
Summary reports are prepared by collection officers at large ARL libraries in advance of their meetings at ALA Midwinter and ALA Annual. At the request of Collections Council, Gail Ford has posted the most recent set of these to the Library Selector bspace site. Selectors can view the roughly twenty reports by visiting bSpace, selecting the tab for Library Selectors, then selecting “Collection Officer Reports.” This is a good place to spot leading collection development trends across peer institutions. For example, this latest set of reports outlines the emergence of “demand-driven selection” processes at several libraries (see Iowa and Illinois reports).
-Chuck
Dan Greenstein presents at JISC on digital libraries
JISC hosted a conference in June titled Survive or Thrive: making the most of your digital content. The three line description of the conference states, “The growth of digital content and use of content on the Web has been rapidly changing over the past decade. The digital deluge provides opportunities but how can these best be exploited? Are you making the most of your content? What are the technical and strategic approaches required to thrive in today’s environment?”
Daniel Greenstein, Vice Provost –Academic Planning, Programs, and Coordination, UCOP, provided the opening keynote address titled, Digital libraries in a networked world – his talk references many UC library programs:
Collections Annual Reports
Collections is always a busy place and once a year we try to make notes for our someday-to-be-published memoirs.
For a brief summary of the various windmills we’ve tilted at or vanquished, see the new Annual Reports section of the Collections Development staff-side website.
–gail
WEST, the Western Regional Storage Trust
WEST, the Western Regional Storage Trust, is asking this month for a second Mellon grant to move the project from planning into implementation. UC Berkeley has been active as one of WEST’s Planning Libraries. UL Tom Leonard has recently committed Berkeley to continuing into implementation. We will be joining over 50 other western libraries, ranging from the very large to very small.
WEST will focus on finding ways to preserve retrospective print journals while reducing unneeded duplication among participating institutions.
WEST archives will be distributed among major library storage facilities (e.g., NRLF) and at selected campus locations, but with centralized project management / administration by the CDL. The project is not about building new buildings, but about building cross-institutional agreements to meet commonly held goals.
“WEST offers innovations and benefits to participating libraries:
- Reclaim and reallocate library space. Availability of a trusted regional archive will allow participating libraries to deaccession journal holdings with confidence and reallocate space to meet local needs.
- Reduce cost of print collection management across a partnership of libraries. By consolidating and servicing archived journals on a regional scale, participating libraries will significantly lower the cost of managing large serial collections.
- Preserve the scholarly record. Development of a coordinated persistent archive informed by risk management principles will aid national and international efforts to protect important research resources as libraries adapt to a more fully digital environment.
- Serve as a national model and collaborate with other regional initiatives. WEST provides an important transferable framework for print archiving decisions based on risk analysis and a comprehensive business model to encourage library participation. This model can be replicated for use by other distributed regional repositories.”
If the Mellon Grant is forthcoming, implementation will begin in January 2011.
“University of California Libraries Priorities for Collective Initiatives, 2011-2014” – January, 26 2011 Update
The updated version of “University of California Libraries Priorities for Collective Initiatives, 2011-2014” can be found at the CoUL page http://libraries.universityofcalifornia.edu/about/uls.html
It can also be accessed directly via http://libraries.universityofcalifornia.edu/about/uls/UCLibrariesPriorities2011-2014_final_110126.pdf
This document incorporates input from Heads of Public Services and Heads of Human Resources as well as some editorial clarification to the previous version. This document will be revised annually by the CoUL with input from SOPAG.
Regards, Bernie
Check the Status of Ongoing, Batch Catalog Record Loads
Have you ever wanted to know how often we get certain batch catalog record loads, and if they have been loaded into OskiCat? Well now you can find this with the click of your mouse! See:
http://ucblibrary3.berkeley.edu:8080/eloads
When you click on “Load Schedule” you will see a list of all the batch loads divided by ongoing and one time. For ongoing, we give you the frequency and the date of the last set loaded. For one time we give you the date loaded.
If you need more details, go to “Millennium Load Logs” and select a load name, e.g., SCP Monographs. Use the calendar icons to change the date range (we default to a 3 month time span) and click submit to see all the loads for that resource during that time frame. For each load, you will see the date on the filename, when we loaded it, how many records were added, overlaid, or rejected. In the future we will be adding a way for Cataloging to see the error logs for the loads on the same website.
Take a look at it and let us know what you think.
Lynne Grigsby
(posted by Bernie for Lynne)
Reminder – If you wish to request a new batch catalog record load, or check on the status of a new request, please use: http://ucblibrary4.berkeley.edu:8088/batchrequest/
UC Berkeley Space Planning for Library Materials
Available space for UC Berkeley Library books and journals is shrinking fast. Given the current budgetary crisis, there is little prospect of obtaining additional space in the foreseeable future. The Library needs to begin planning for a time when we have to withdraw one print item for every new print item we acquire. When this will happen is difficult to estimate, but our best guess is that we will be in a “one-in, one-out” mode in four to five years.
The pressures on available space are many. In about a year, the Southern Regional Library Facility (SRLF) will be filled for the most common sizes of materials. The Phase 3 addition to the SRLF has been put on permanent hold because of the State fiscal crisis. The RLFs are University-wide facilities, so once the SRLF is full, the materials that would have gone there will be stored in the Northern Regional Library Facility (NRLF). This means that the NRLF will fill up in approximately half the time than originally planned. In addition, UC campuses are increasingly moving books and journals to the RLFs to free up on-campus space for other library and non-library uses. There are many examples of this on the Berkeley campus.
The UC University Librarians have instituted a number of polices and initiatives to make the best use of the space we have remaining. They have implemented a no-duplication policy between the NRLF and SRLF. That is, if an item is already stored in one RLF, a duplicate cannot be sent to the other for storage.
UC Libraries have also joined the Western Storage Trust (WEST) initiative. See: http://blogs.lib.berkeley.edu/Collections.php/2010/09/08/west-the-western-regional-storage-trust. This effort will coordinate member deposits, with a goal of reducing the duplication of titles across these member libraries, thereby freeing up space to ensure preservation and access to other unique materials.
The UC Berkeley Library has created a policy that asks selectors to carefully consider forgoing the purchase of print journals when online is available and long-time preservation is assured. This policy does recognize that there are cases when a print journal should be purchased in addition to electronic access. This policy serves two purposes: to preserve available space for materials that are only available in print and to free funding (i.e., the cost of the print) for the purchase of more unique content. See:
http://www.lib.berkeley.edu/Staff/CDP/purchasing_print_journals.doc
Regards, Bernie
New! Collections Services website
The new and developing Collections Services (CS) website is now available — take a look and let us know what you think!
This is a staff-side website, with the goal of providing selectors with the information you need to manage library materials through their life-cycle (selection, licensing, acquisitions, cataloging, catalog maintenance, e-resource management, print management, budgets and metrics.)
You’ve seen much of this content before (in the staff-side Collections Development website). We hope the current organization will both help you find what you need fast, and provide a better structure for adding new documentation, policies, and procedures as they become available.
NEW PAGES are coming. Please complete the survey to help us figure out where to focus our energy in new page development. (There’s a link to the survey on the CS homepage, lower right) The survey will be live for several weeks. Tell us now, tell us later — your ideas are always welcome.
–gail