Author: Lisa Rowlison

TO:

All staff who update summary holdings statements (variable field 866 in Holdings Records) for serial or other set records.

 

WHAT:

In a Catalog Department Blog posting from Feb 23, 2010 we asked you to Hold Off Editing Holdings Records Where Volumes are Split between Campus and the NRLF.

 

Since then, draft procedures have been written to allow you to perform clean-up and holdings maintenance on set titles where some of the volumes are in your library and others are shelved at NRLF. These draft procedures, Holdings Maintenance for Sets Split between Campus Library and NRLF, are available on AskTico, under the “Cataloging” section.

 

ACTION ITEM:

Comments, suggestions, or identification of potential problems, etc. regarding this document should be directed to Lisa Rowlison de Ortiz (lrowliso@library.berkeley.edu) no later than Friday, April 9th.

 

EXCEPTION:

This document does NOT include procedures on how to manage holdings when depositing sets and/or adding new volumes to fully or partially deposited sets. These topics will be addressed in a separate, forthcoming document.

 

 

The procedures detailing how to update Holdings Maintenance for Sets Split between Campus Library and NRLF, are in their finished form and are ready for use in your split holdings clean-up project. The document is available on AskTico, under the “Cataloging” section. To assist with the clean-up, Subject Specialty Libraries may wish to request a list of all their serial records with split holdings, which can be done via the OskiCat help desk. Questions concerning use of the aforementioned procedures may be directed to serials catalogers Trina Pundurs (tpundurs@library.berkeley.edu) or Lisa Rowlison de Ortiz (lrowliso@library.berkeley.edu).

regards,

Lisa Rowlison de Ortiz

05/11/2010

 

 

To:  All Staff who Interpret or Maintain Serial Holdings Statements for Locations in Doe Library            

 

What: 

Effective immediately, as approved by the Doe-Moffitt Advisory Group, Doe Library locations will begin using simplified holdings statements for active serials.  Library locations affected by this change are: MAIN, GREF, DREF, SSEA, AH/C, MORR, GRDS, NEWS, and MOFF.  However, some of these locations may have, to varying extents, already implemented some aspects of simplified holdings (e.g. NEWS, SSEA, AH/C).  

 

Why:

Maintaining holdings statements for active serials is a staff intensive effort. Most Subject Specialty Libraries have used a simplified form for many years, while most all Doe Library locations have continued using enhanced standards. In addition to freeing staff time, the move to simplified holdings will result in a more uniform pattern of holdings across most all campus libraries.

 

In Millennium the ability to easily view the check-in card and item records make it unnecessary for certain types of information to be duplicated in the summary holdings statement. Without adequate staffing to sustain the current level of maintenance, holdings statements at the enhanced level would become inaccurate and misleading over time.  

     

Comments:

Although the Doe Moffitt Advisory Group has approved this change, if you should have comments, please send them to Lisa Rowlison de Ortiz, Head of Serials Cataloging by Friday, June 25^th, 2010.

 

Examples:

BEFORE:

Location	Main (Gardner) Stacks
Call No.	H96 .J675
Library Has	BOUND 2(2008)-4(2009)-
Latest Received:	2009 v.4

AFTER:

Location	Main (Gardner) Stacks
Call No.	H96 .J675
Library Has	2(2008)-
Latest Received:	2009 v.4

 

 

BEFORE:

Location	Main (Gardner) Stacks
Call No.	JF1525.A8 J68
Library Has	BOUND 4(2007)-5(2008)-
Latest Received:	July-December 2009 v.6 no.3-4
Shelved	Unbound issues in Current Periodicals, Heyns Reading Room. Library use only.

AFTER:

Location	Main (Gardner) Stacks
Call No.	JF1525.A8 J68
Library Has	4(2007)-
Latest Received:	July-December 2009 v.6 no.3-4
Shelved	Unbound issues in Current Periodicals, Heyns Reading Room. Library use only.

 

 

BEFORE:

Location	Main (Gardner) Stacks
Call No.	L901 .P46
Library Has	BOUND 1977-1999, 2002(36)-2009(43)-
Latest Received:	v.2010 no.1/6
Shelved	Latest year 2010(44) in Doe Reference
	Some volumes stored off campus; see NRLF holdings below

AFTER:    

Location	Main (Gardner) Stacks
Call No.	L901 .P46
Library Has	1977-1999, 2002(36)-
Latest Received:	v.2010 no.1/6
Shelved	Latest year in Doe Reference
	Some volumes stored off campus; see NRLF holdings below

 

 

 

 L. Rowlison de Ortiz

June 9, 2010