Tag: documentation
Field Guide for Innopac-to-Millennium Migration of Order and Check-in (aka Holdings) Records
To:
Anyone who used Innopac in the pre-Millennium environment who may be interested to know where order and check-in data migrated into Millennium.
What:
The Interim Holdings Transitional Task Force (IHTTF) has completed work on a guide which details where each fixed and variable field in Innopac order and check-in records migrated into Millennium order and holdings records. The process of Innopac data migration began with the upgrade to Millennium in Fall 2008 and culminated in the data transfer from the old Innopac server to the OskiCat production server in Spring 2009.
The document, Innopac-to-Millennium Order and Holdings Record Field Migration, is available on AskTico under the “Cataloging” section.
Note:
This is an historical document detailing data migration decisions. Field names, uses, and contents listed here are accurate as of the OskiCat Technical Services go live day of June 3, 2009.
Procedures Ready for Use: Updating Holdings for Sets Split between Campus Library and NRLF
The procedures detailing how to update Holdings Maintenance for Sets Split between Campus Library and NRLF, are in their finished form and are ready for use in your split holdings clean-up project. The document is available on AskTico, under the “Cataloging” section. To assist with the clean-up, Subject Specialty Libraries may wish to request a list of all their serial records with split holdings, which can be done via the OskiCat help desk. Questions concerning use of the aforementioned procedures may be directed to serials catalogers Trina Pundurs (tpundurs@library.berkeley.edu) or Lisa Rowlison de Ortiz (lrowliso@library.berkeley.edu).
regards,
Lisa Rowlison de Ortiz
05/11/2010
Simplified Holdings for Active Serials in Doe Locations
To: All Staff who Interpret or Maintain Serial Holdings Statements for Locations in Doe Library
What:
Effective immediately, as approved by the Doe-Moffitt Advisory Group, Doe Library locations will begin using simplified holdings statements for active serials. Library locations affected by this change are: MAIN, GREF, DREF, SSEA, AH/C, MORR, GRDS, NEWS, and MOFF. However, some of these locations may have, to varying extents, already implemented some aspects of simplified holdings (e.g. NEWS, SSEA, AH/C).
Why:
Maintaining holdings statements for active serials is a staff intensive effort. Most Subject Specialty Libraries have used a simplified form for many years, while most all Doe Library locations have continued using enhanced standards. In addition to freeing staff time, the move to simplified holdings will result in a more uniform pattern of holdings across most all campus libraries.
In Millennium the ability to easily view the check-in card and item records make it unnecessary for certain types of information to be duplicated in the summary holdings statement. Without adequate staffing to sustain the current level of maintenance, holdings statements at the enhanced level would become inaccurate and misleading over time.
Comments:
Although the Doe Moffitt Advisory Group has approved this change, if you should have comments, please send them to Lisa Rowlison de Ortiz, Head of Serials Cataloging by Friday, June 25th, 2010.
Examples:
BEFORE:
|
Location |
|
|
Call No. |
H96 .J675 |
|
Library Has |
BOUND 2(2008)-4(2009)- |
|
2009 v.4 |
AFTER:
|
Location |
|
|
Call No. |
H96 .J675 |
|
Library Has |
2(2008)- |
|
2009 v.4 |
BEFORE:
|
Location |
|
|
Call No. |
JF1525.A8 J68 |
|
Library Has |
BOUND 4(2007)-5(2008)- |
|
July-December 2009 v.6 no.3-4 |
|
|
Shelved |
Unbound issues in Current Periodicals, Heyns Reading Room. Library use only. |
AFTER:
|
Location |
|
|
Call No. |
JF1525.A8 J68 |
|
Library Has |
4(2007)- |
|
July-December 2009 v.6 no.3-4 |
|
|
Shelved |
Unbound issues in Current Periodicals, Heyns Reading Room. Library use only. |
BEFORE:
|
Location |
|
|
Call No. |
L901 .P46 |
|
Library Has |
BOUND 1977-1999, 2002(36)-2009(43)- |
|
v.2010 no.1/6 |
|
|
Shelved |
Latest year 2010(44) in Doe Reference |
|
|
Some volumes stored off campus; see NRLF holdings below |
AFTER:
|
Location |
|
|
Call No. |
L901 .P46 |
|
Library Has |
1977-1999, 2002(36)- |
|
v.2010 no.1/6 |
|
|
Shelved |
Latest year in Doe Reference |
|
|
Some volumes stored off campus; see NRLF holdings below |
L. Rowlison de Ortiz
June 9, 2010