Publisher Data Requirements Revisited

In May and September of 2017, the Library wrote posts (read them here and here) about a number of publisher research data policies. Over the last year, publishers have engaged in conversations with institutions, funders, and not-for-profit organizations to examine how they can better shape and influence the sharing of research data.

Image from Unsplash by Franki Chamaki

To accompany their data sharing policies and recommendations, publishers like Springer Nature and Elsevier recently developed their own research data services to better assist researchers who are preparing their data to be published alongside a manuscript. They now provide individual guidance (for a fee) and repositories in which to deposit and share data. Please talk to a consultant at UC Berkeley’s Research Data Management program about the guidance we can provide along with University of California supported data sharing options.

Elsevier continues to communicate about research data through a series of principles (data should be made available free of charge wherever possible with minimal reuse restrictions; by enabling effective reuse of data we’re finding efficiencies and preventing duplication of effort). These principles map to a series of policies. The policies speak to how Elsevier will support and encourage researchers when sharing data. Elsevier’s research data guidelines, which remain largely unchanged since last year, prescribe how and when researchers will share their data. Elsevier’s journals are assigned to one of five research data guidelines, which have slight variations in language and range from “encouraged to deposit research data” to “required to deposit research data.”

When submitting to an Elsevier journal, be sure to check the individual journal’s Guide for Authors, which is located on the journal homepage. Elsevier does not maintain a master list of journals mapped to the five research data guidelines. Your subject librarian can provide guidance if you need more information about the data publishing policies from a specific Elsevier title. If you don’t know where you will submit your research, it’s best to prepare for the most rigorous data policy by adhering to a data management plan throughout the course of your work.

Springer Nature’s data publishing policies follows the same, four tiered structure they developed in 2017; however, they’ve added more nuanced requirements within each tier for the life sciences and non life sciences. Check here to see the publisher’s list of journals and their assigned data publishing policy.

Wiley applies one of three data sharing policies to their journals: encourages data sharing; expects data sharing; and mandates data sharing. The publisher has created an author compliance tool, which enables researchers who are submitting papers to one of the publisher’s journals to check what they need to do with their data to be in compliance with their funder, institution, and journal. For example, if your research is funded by the NIH, you work at a University of California institution, and would like to publish in Bioengineering and Translational Medicine, you’ll learn that the journal encourages you to share your data, the NIH requires you to share your data, and the university does not have a policy. In cases like this, you need to default to the entity that requires the most sharing. In this case, you would share your data as stipulated by the NIH.

Wiley’s author compliance tool points out the gaps in policy that exist for researchers, especially in the United States. Data sharing policies differ widely between institutions, publishers, and funders which leads to confusion for the researcher. In general, when planning research and communicating your results, take the Open Science approach, which advocates for showing your work and sharing your work in the name of advancing science. By thoroughly documenting your data and research process, others are better able to understand your work and potentially utilize the data for another research purpose. The Open Science approach supports transparency and reuse, which results in better science and more rapid advances. If you would like more information about preparing your data to be shared with others, please contact the Research Data Management Program.

 


NEW DMPTool Launched!

A shiny new version of the DMPTool was launched at the end of February. The big change, beyond the new color scheme and layout, is that it is now a single source platform for all DMPs. It now incorporates the codebase from other instances of  the program from all over the world, including: DMPTuuli (Finland), DMP Melbourne (Australia), DMP Assistant (Canada), DMPOnline (Europe), and many more! The move was made to combine all platforms into one in order to focus on best practices at an international level. Please learn more about the new instance by visiting the DMPTool Blog.

DMPTool Logo


Love Data Week 2018!

Description of event
The University Library,  Research IT,  and Berkeley Institute for Data Science invite faculty, students, and staff to a series of events on February 12th-16th during Love Data Week 2018.  Love Data Week is a nationwide campaign designed to raise awareness about data visualization, management, sharing, and preservation.
Please join us to learn about multiple data services that the campus provides and discover options for managing and publishing your data. Graduate students, researchers, librarians and data specialists are invited to attend these events to gain hands on experience, learn about resources, and engage in discussion around researchers’ data needs at different stages of their research process.
To register for these events and find out more, please visit: http://guides.lib.berkeley.edu/ldw2018guide
Schedule:
 
Intro to Scopus APIs –  Learn about different types of APIs Scopus has to offer and how to get data from APIs. In the first hour, learn about the portal, what the API can do, and about different use cases. Following a short break, the instructor will take the group through live queries, show how to test code, provide tips and tricks, and will leave the group with sample code to work with. Attendees will be able to follow up with the instructor via webinar to troubleshoot and ask further questions about specific projects. Register from here.
01:00 – 03:00 p.m.Tuesday, February 13, Doe Library, Room 190 (BIDS)
Refreshments will be provided.
Data stories and Visualization Panel – Learn how data is being used in creative and compelling ways to tell stories. Researchers across disciplines will talk about their successes and failures in dealing with data.
1:00 – 02:45 p.m.Wednesday, February 14, Doe Library, Room 190 (BIDS)
Refreshments will be provided.
Planning for & Publishing your Research Data – Learn why and how to manage and publish your research data as well as how to prepare a data management plan for your research project.
01:00 – 02:00 p.m.Thursday, February 15, Doe Library, Room 190 (BIDS)
We hope to see you there!

Alice Fan, MD: New Cancer Therapies & Women in Science

The last Nanoscale Science and Engineering (NSE) seminar of the semester is scheduled for Friday, December 1st from 2:00 – 3:00 in 180 Tan Hall. Alice Fan, from the Stanford Medical School, will be speaking on new nanoimmunoassays that enable the isolation and analysis of tumor cells. Following her talk, the Graduate Women in Engineering (GradSWE) will host a coffee hour from 3:30-4:30 in 242 Sutardja Dai Hall.

Alice Fan photo


UPDATE: Elsevier Data Publishing Requirements

Last spring, we posted about data publishing requirements from Elsevier, Springer/Nature, and AAAS. At the time, Elsevier was the most lenient on their data publishing policies and used language that was suggestive and encouraging of data publishing. As of September 5th, 2017, that is no longer the case. Elsevier has signed on to the Transparency and Openness Guidelines (TOP) through the Center for Open Science. We talk and write a lot about transparency, openness, and sharing in science; however, there is a disconnect between the conversations and the daily workflows and practice of scientists. I was once told, after giving a workshop on data sharing, that I was an idealist trying to preach to realists. In order to close that gap, we need more publishers, like Elsevier, to make the ideal a reality, and enforce strict guidelines on data sharing and publishing.

Elsevier Logo

 

Let’s take a look at the 5 new data sharing requirements, which will be implemented for 1800 of Elsevier’s titles:

Option A:  you are encouraged to

  • deposit your research data in a relevant repository
  • cite this dataset in your article

Option B: you are encouraged to

  • deposit your research data in a relevant repository
  • cite this dataset in your article
  • link this dataset in your article
  • If you can’t do this, be prepared to explain why!

Option C: you are required to

  • deposit your research data in a relevant repository
  • cite this dataset in your article
  • link this dataset in your article
  • if you can’t do this, be prepared to explain why!

Option D: you are required to

  • deposit your research data in a relevant repository
  • cite this dataset in your article
  • link this dataset in your article

Option E: you are required to

  • deposit your research data in a relevant repository
  • cite this dataset in your article
  • link this dataset in your article
  • peer reviewers will review the data prior to publication

The new Elsevier policy is similar in nature to Springer/Nature with their tiered system of requirements. It’s important to check with your individual journal to see which option it falls under. Ideally, you will always follow option E, where you make your data openly available, cited, linked, and provide the proper amount of metadata to go through the peer review process or be reused by another researcher.

 

If you have any questions about how to enrich the metadata of your dataset, or where to deposit your research data, please email researchdata@berkeley.edu!

 

 


Maps & More: Hamilton!

Please mark your calendars for the first Maps and More pop-up exhibit of the semester!
Friday, September 22, 11 am – noon
Earth Sciences & Map Library, 50 McCone Hall
Hamilton, in Maps informational poster

You’ve listened to the musical, now put some names to places with maps related to Alexander Hamilton’s life and exploits. This month’s Maps and More collections show-and-tell event is offered in coordination with the On the Same Page program. Featuring maps and atlases from the Earth Sciences & Map Library collection, this exhibit helps put some geographic context to key events in Hamilton, from his birth in the West Indies to his years in Philadelphia and New York and his deadly duel on the banks of the Hudson.

 
We’re delighted to have history graduate student Nicole Viglini guest curating this pop-up exhibit. Nicole’s research interests include themes of race, culture, class, and gender in early and nineteenth-century America and the Caribbean.
 
We hope to see you there!
Susan Powell
Sam Teplitzky
 
ps: Save the date for next month’s Maps and More on Wednesday, Oct. 18, 11 am – noon with mapmaker Stace Wright of Eureka Cartography!

Data Practices and Publishing Workshop Series

On Tuesday, September 5th and Tuesday, September 12th, the Kresge Engineering Library and Research Data Management will be holding a series of two data management workshops designed for researchers who are in the midst navigating the research data lifecycle.

research data lifecycle

https://www.jisc.ac.uk/guides/research-data-management

During the first workshop, Efficient Research Data Practices, we’ll tear apart the above cycle and identify where each attendee currently falls in the data lifecycle. We’ll address pitfalls, tips, and tools for each step of the process that includes creating data management plans; setting up secure storage for the active data management phase; and how to prepare your data for publication while adhering to publisher and funder requirements.

 

The second workshop, Data Sharing: Publishing and Archiving, will take a deep dive into metadata creation and preparing data for publication and archiving. We’ll discuss why data publication is so important and we’ll identify individual publisher requirements for datasets. Daniella Lowenberg, formerly a publication manager for PLoS, and now the Research Data Specialist for the California Digital Library will be joining us.

 

Please register for the workshops by clicking on the below links and we look forward to seeing you!

Efficient Research Data Practices: September 5, 4:00 – 5:00, Kresge Engineering Library – 110MD Bechtel Engineering Center

Data Sharing: Publishing and Archiving: September 12, 4:00 – 5:00, Kresge Engineering Library – 110MD Bechtel Engineering Center


Overleaf and ShareLaTeX – Joining Forces!

Overleaf and ShareLaTeX, online collaborative LaTeX editors, will soon be merging into one platform, utilizing their individual strengths. Both tools emerged on the market around the same time in 2012, seeing incredible growth and promise from users as longterm, useful tools. In January 2017, the UC-Berkeley Library subscribed to both tools in order to provide our researchers and students with pro account features of both tools. Both tools enable users to collaborate with groups and individuals on documents; simplify file directories; provide real-time previews; quickly identify errors; and provide access to excellent training tools and hundreds of templates from publishers and different types of documents, not just articles. If you regularly write documents in LaTeX, consider integrating one of these tools into your workflow. Both of them integrate with citation management software, git or GitHub, and provide revision history. Overleaf and ShareLaTeX contribute to a research workflow environment of transparency and preservation, both of which lend well to sharing and revisiting data and notation by others or your future self.
overleaf logo and ShareLaTeX logo
Individually, ShareLaTeX and Overleaf have focused on developing different strengths.
Overleaf:
  • WYSIWYG editor
  • publisher relationships for streamlined submission process
  • integration with Mendeley (which we also have an institutional subscription to!)
ShareLaTeX


The merger of the two platforms will focus on bringing together the strongest components of each tool. For now,  you can continue to create accounts on either platform and continue with your work. The founders of ShareLaTeX and Overleaf would like input from their users through this survey.


In the meantime, please join us at the Kresge Engineering Library to learn more about LaTeX and how to write in ShareLaTeX and Overleaf. We will be holding three workshops at the beginning of fall semester, in the Kresge Engineering Library Training Room:


August 24th, 4:00 – 5:00: Introduction to LaTeX
August 31st, 4:00 – 5:00: Typesetting in Math
September 7th, 4:00 – 5:00: Creating Tables, Figures, and Bibliographies


Please register through this form.


Please let us know if you have any questions about the Overleaf and ShareLaTeX merger, or the upcoming workshops.