CatDept 101: Shared Cataloging Program (SCP)

CatDept 101: Shared Cataloging Program (SCP)


The Shared Cataloging Program (SCP) provides catalog records for materials licensed via the CDL (i.e., Tier 1 and certain Tier 2s) and designated open access electronic resources.

  • Tier 1 materials are licensed for all 10 campuses (or 9 campuses if the content is non-medical and UCSF is excluded)
  • Tier 2 materials are licensed by two to nine campuses.   If there are four or more campuses participating, CDL will assist with the licensing and SCP will provide catalog records.


Established in January 2000, the program is based at UC San Diego where catalogers create records for these titles and distribute them system-wide. SCP is managed by the California Digital Library (CDL) and takes its general priorities for what content to catalog from the Joint Steering Committee for Shared Collections (JSC), in consultation with the Collection Development Committee (CDC). The SCP Advisory Committee advises SCP on cataloging policy and procedures and coordinates SCP activities with the Heads of Technical Services (HOTS). Lisa Rowlison de Ortiz is the UCB rep to the SCP Advisory Committee.


SCP cataloging priorities:


  • Licensed databases are given first priority, because a single record describes and links to a large amount of information.
  • Newly licensed journal packages are prioritized next, because journals contain large amounts of information from multiple contributors and because the currency of the content is critical in many disciplines.
  • Newly licensed monographic packages fall next in priority.  Packages with MARC record sets are prioritized before those without, and packages with particularly good records (requiring less work) may move ahead of others that will be more time-consuming.
  • Open access (free) materials receive the lowest priority


Local Processing of SCP Files:


In fiscal year 2009/10, we received 39,967 SCP records, of which, 29,343 were monographs and 10,624 were serials, or approximately 750 titles per week. Records that are new or updated are automatically added or replaced (overlaid) in OskiCat. For titles that are no longer part of Tier 1 or Tier 2 purchases, SCP sends the record for deletion. UCB catalogers must manually review and delete these records from OskiCat. 


Armanda Barone

Catalog Department