Field Guide for Innopac-to-Millennium Migration of Order and Check-in (aka Holdings) Records

To:

Anyone who used Innopac in the pre-Millennium environment who may be interested to know where order and check-in data migrated into Millennium.

 

What:

The Interim Holdings Transitional Task Force (IHTTF) has completed work on a guide which details where each fixed and variable field in Innopac order and check-in records migrated into Millennium order and holdings records.  The process of Innopac data migration began with the upgrade to Millennium in Fall 2008 and culminated in the data transfer from the old Innopac server to the OskiCat production server in Spring 2009.

 

The document, Innopac-to-Millennium Order and Holdings Record Field Migration, is available on AskTico under the “Cataloging” section.

 

Note: 

This is an historical document detailing data migration decisions. Field names, uses, and contents listed here are accurate as of the OskiCat Technical Services go live day of June 3, 2009.

 

 


Procedures Ready for Use: Updating Holdings for Sets Split between Campus Library and NRLF

 

The procedures detailing how to update Holdings Maintenance for Sets Split between Campus Library and NRLF, are in their finished form and are ready for use in your split holdings clean-up project. The document is available on AskTico, under the “Cataloging” section. To assist with the clean-up, Subject Specialty Libraries may wish to request a list of all their serial records with split holdings, which can be done via the OskiCat help desk. Questions concerning use of the aforementioned procedures may be directed to serials catalogers Trina Pundurs (tpundurs@library.berkeley.edu) or Lisa Rowlison de Ortiz (lrowliso@library.berkeley.edu).

regards,

Lisa Rowlison de Ortiz

05/11/2010

 

 


Simplified Holdings for Active Serials in Doe Locations

To:  All Staff who Interpret or Maintain Serial Holdings Statements for Locations in Doe Library            

 

What: 

Effective immediately, as approved by the Doe-Moffitt Advisory Group, Doe Library locations will begin using simplified holdings statements for active serials.  Library locations affected by this change are: MAIN, GREF, DREF, SSEA, AH/C, MORR, GRDS, NEWS, and MOFF.  However, some of these locations may have, to varying extents, already implemented some aspects of simplified holdings (e.g. NEWS, SSEA, AH/C).  

 

Why:

Maintaining holdings statements for active serials is a staff intensive effort. Most Subject Specialty Libraries have used a simplified form for many years, while most all Doe Library locations have continued using enhanced standards. In addition to freeing staff time, the move to simplified holdings will result in a more uniform pattern of holdings across most all campus libraries.

 

In Millennium the ability to easily view the check-in card and item records make it unnecessary for certain types of information to be duplicated in the summary holdings statement. Without adequate staffing to sustain the current level of maintenance, holdings statements at the enhanced level would become inaccurate and misleading over time.  

     

Comments:

Although the Doe Moffitt Advisory Group has approved this change, if you should have comments, please send them to Lisa Rowlison de Ortiz, Head of Serials Cataloging by Friday, June 25th, 2010.

 

Examples:

BEFORE:

Location

Main (Gardner) Stacks 

Call No.

H96 .J675

Library Has

BOUND 2(2008)-4(2009)-

Latest Received:

2009 v.4

AFTER:

Location

Main (Gardner) Stacks 

Call No.

H96 .J675

Library Has

2(2008)-

Latest Received:

2009 v.4

 

 

BEFORE:

Location

Main (Gardner) Stacks 

Call No.

JF1525.A8 J68

Library Has

BOUND 4(2007)-5(2008)-

Latest Received:

July-December 2009 v.6 no.3-4

Shelved

Unbound issues in Current Periodicals, Heyns Reading Room. Library use only.

AFTER:

Location

Main (Gardner) Stacks 

Call No.

JF1525.A8 J68

Library Has

4(2007)-

Latest Received:

July-December 2009 v.6 no.3-4

Shelved

Unbound issues in Current Periodicals, Heyns Reading Room. Library use only.

 

 

BEFORE:

Location

Main (Gardner) Stacks 

Call No.

L901 .P46

Library Has

BOUND 1977-1999, 2002(36)-2009(43)-

Latest Received:

v.2010 no.1/6

Shelved

Latest year 2010(44) in Doe Reference

 

Some volumes stored off campus; see NRLF holdings below

AFTER:    

Location

Main (Gardner) Stacks 

Call No.

L901 .P46

Library Has

1977-1999, 2002(36)-     

Latest Received:

v.2010 no.1/6

Shelved

Latest year in Doe Reference

 

Some volumes stored off campus; see NRLF holdings below

 

 

 

 L. Rowlison de Ortiz

June 9, 2010