Update to Tracing Material Within the Catalog Department’s Workflow

I’m pleased to say that since the service went live in August 2011, the Catalog Department has been able to keep up with the many tracing requests that come in each week. As a result, we have enhanced both the BadCat tracing form and the Tracing Policy.

The form has been updated to include a 7th scenario for tracing urgently needed items, namely those not yet cataloged which have a Millennium order record received date 6 months prior to the current date. The form also now includes a field to include the Millennium order record received date. Both changes are reflected in the revised policy document which can be found either from the BadCat tracing form, or via the Catalog Department’s website.

The direct URL is: http://www.lib.berkeley.edu/catalog_dept/sites/drupal6.lib.berkeley.edu.catalog_dept/files/Tracing%20Material%20Within%20the%20Catalog%20Department%E2%80%99s%20Workflow.pdf

Note: if you have recently viewed this document, you may need to hit the “reload” button on your browser to load the newest version, which is dated 2013/04/10 at the bottom of the document.

Thanks very much to Robert Smith, Michael Meacham, and Lisa Weber for working to get the web and procedural changes into place.



SCP Update

From the last month’s Shared Cataloging Program (SCP) update:

“The major serial record distributions for November were to Academic Search Complete (96 titles), Open Access (82 titles), and LION (26 titles). For monographs, the major distributions were to SPIE conference proceedings (611 titles), IET Digital Library (287 titles), Early American Imprints Series I (277 titles), Wiley (130 titles), Superstar (101 titles), IEEE conference proceedings (80 titles), and California documents (67 titles).”

For more, read the SCP Monthly Update – December 2012.

SCP monthly update – August 2012

Highlights from the SCP August Update: EBSCO Academic Search Complete (328 titles), Open Access (106 titles), and Royal Society of Chemistry (59 titles). Monograph records distributed include Gale Selections from Sabin Americana (1296 titles), Springer (926 titles), Royal Society of Chemistry (515 titles), World Bank (471 titles), American Geophysical Union (314 titles), SuperStar (201 titles), Apabi (157 titles), IEEE (116 titles), CRC Press (85 titles), Safari (74 titles), Wiley (59 titles), Cal Docs (54 titles), and Knovel (51 titles).

SCP monthly update – June/July 2012

Read Adolfo Tarango’s latest SCP Update to find out what’s going on with the Shared Cataloging Program. Lots going on with EEBO (the Systems office is, reportedly, “aware of and will be coordinating EEBO record maintenance”). Other record sets of note: Springer and Wiley ebooks as well as IEEE and Knovel ebooks; as for serial records, highlights include American Periodical Series and JSTOR.

Update on the Library’s Procedures to Handle Collections Materials Acquired in Digital Formats

The first step in implementing the recommendations of the working group for Materials Acquired Digitally (MAD) has been to update the e-order form to accommodate orders for digital format materials.  To see the new form, go to the regular e-order form (http://ucblibrary3.berkeley.edu:8080/eorder/eorder.process.logic) and click “Materials Acquired Digitally – Order Form” in the upper right.

The next step will be to create a streamlined process to move digital materials from the vendor to us, while automatically creating minimal MARC records that can be quickly added to OskiCat.  The Catalog Department will then review and if needed, enhance the catalog records, which will be exported to OCLC.

Our Systems Office group, Library Applications & Publishing, is also managing a series of pilots recommended by the Materials Acquired Digitally working group.  As we learn more through these pilots and the use of the new form about how digital materials are ordered, delivered and added to our collections, we will continue to find ways to automate this process.

I would like to take this opportunity to officially thank the members of the Materials Acquired Digitally working group for their outstanding work on a complex topic, but one that is critical to our future.  My thanks to: Cheryl Cook, Harrison Dekker, Mary Elings, Lynne Grigsby (Chair), Gary Handman, Jean McKenzie, Trina Pundurs.  The MAD final report can be found at:


If you have any questions, please send them to Lynne (lgrigsby@library).

Best, Bernie

BadCat: What to Expect During the Authority Load Bibliographic Editing Freeze

Beginning today, Monday, July 9th and continuing for approximately 8-12 weeks, editing (including overlaying) of cataloged bibliographic records in Millennium will halt until the Marcive authority sending/processing/re-loading project is completed (for details on this project, please see Lynne Grigsby’s Allusers email with subject “Authority Control for Millennium records” sent on Monday, 11 June 2012 at 10:48 am).  Within the Catalog Department, the primary effect of the bibliographic editing freeze will be a limitation on fulfilling bibliographic maintenance requests.

All is not lost.  Other types of maintenance (e.g. holdings, item, URL) can be done during this period.  The Catalog Department would like you to continue to send in your BadCat requests as usual during the freeze.  The tickets will be triaged into those that can be resolved during the authority load project, and those that must wait until after the project is completed.  Tickets in the latter category will have the status: Project Hold.  This status means the requested maintenance cannot be performed until after the authority project is completed.  These tickets will be put into the BadCat workflow once the freeze is lifted.

Shelving locations will continue to receive new materials.  New catalog records (locally created, as well as records loaded from PromptCat and vendors other than SCP) can be added to the database during this period.  SCP record loads will not occur due to the mixture of new, updated, and deleted records in their files. SCP loads will resume after the freeze is over.

As always, please write to the BadCat manager (Michael Meacham, mmeacham@library.berkeley.edu)  before starting a project that is likely to result in more than a few maintenance requests.  By letting us know about your project before filling in a multitude of BadCat forms, we will be better able to work your project into the maintenance workflow, resulting in better service to you.

Questions about Catalog Department services during the authority load project, should be sent to me at: lrowliso@library.berkeley.edu



Lisa Rowlison de Ortiz


SCP monthly update – April 2012

The Shared Cataloging Program (SCP), based at UC San Diego, provides catalog records for the UC campus libraries. SCP provides regular updates which we have been posting on the Collection Services blog:

Here’s an except of the message that came out of SCP this month:

“Last month we distributed the first set of records for the Alexander Street Press collection Theatre in Video (350 titles). This is also the first time SCP has distributed bibliographic records for videos. Theatre in Video contains performances of plays and film documentaries. Included are live television broadcasts of New York productions from the 1950s, experimental performances from the 1960s and 70s, and revivals of classical works. The collection contains performances from as early as the 1930s.

Other major monograph distributions for the month were for Open access (801 titles, of which 782 were National Academy Press titles), Springer (486 titles), Wiley (136 titles), ACM (124 titles), IEEE (121 titles), and Apabi (52 titles). The only significant serial distributions were for Open access (147 titles), most of which were DOAJ titles.”

Quarterly package cataloging statistics are now available and indicate if a package’s title count showed a net increase or net decrease from the previous quarter. The first quarter statistics are posted at http://www.cdlib.org/services/collections/scp/docs/2012q1.pdf.