Simplified Holdings for Active Serials in Doe Locations

To:  All Staff who Interpret or Maintain Serial Holdings Statements for Locations in Doe Library            

What: 

Effective immediately, as approved by the Doe-Moffitt Advisory Group, Doe Library locations will begin using simplified holdings statements for active serials.  Library locations affected by this change are: MAIN, GREF, DREF, SSEA, AH/C, MORR, GRDS, NEWS, and MOFF.  However, some of these locations may have, to varying extents, already implemented some aspects of simplified holdings (e.g. NEWS, SSEA, AH/C).  

Why:

Maintaining holdings statements for active serials is a staff intensive effort. Most Subject Specialty Libraries have used a simplified form for many years, while most all Doe Library locations have continued using enhanced standards. In addition to freeing staff time, the move to simplified holdings will result in a more uniform pattern of holdings across most all campus libraries.

In Millennium the ability to easily view the check-in card and item records make it unnecessary for certain types of information to be duplicated in the summary holdings statement. Without adequate staffing to sustain the current level of maintenance, holdings statements at the enhanced level would become inaccurate and misleading over time.  

Comments:

Although the Doe Moffitt Advisory Group has approved this change, if you should have comments, please send them to Lisa Rowlison de Ortiz, Head of Serials Cataloging by Friday, June 25^th, 2010.

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 L. Rowlison de Ortiz

June 9, 2010