CatDept 101: Analytics Cataloging (Part I: Monographic Series)
AACR2 defines a monographic series as “a group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.” There are basically two ways to handle a monographic series:
1) Monographic series classified together:
Here, the collective title is the name of the series. The series would be represented in OskiCat by a “set record” and would have a Millennium item record for each monograph issued in the series. The items would share the same call number so they would be shelved together, but each item call number would have something appended to the end to identify it uniquely (e.g., v.1, v.2…)
In addition to the set record, some, all, or none of the monographs in the series may be “analyzed.” This means there is a separate bibliographic record for each volume in the series. These separate records are called “analytics.” Each analyzed monograph has the title of that monograph, appropriate subject headings, series title, etc. In Millennium the item record for the analytic and the item record for that volume in the set record are one and the same. An advantage of this sharing is that when the item is checked-out, patrons will see this whether they are looking at the set record or the analytic record display.
For example, from the OskiCat Quick Search screen, using “Title begins with,” search the title: Traditional dwellings and settlements working paper series. Doing so will retrieve 198 records, the first of which is the set record, and all others, are individual analytic records for each monograph in the series held by the Library.
For those interested, Analytic cataloging procedures for monographic series can be found at:
http://sunsite3.berkeley.edu/wikis/TechServices/index.php?n=Main.EverythingAZ?action=download&upname=MonographicSeriesAnalyticProcedures.pdf
2) Monographic series classified separately:
In this case, there is no set record. Instead, each monograph in the series gets its own bibliographic record. Each monograph in the series is classified separately according to the subject of that monograph. So while these volumes are not shelved together, each record does include a series title added entry that would group these together with a search on the series title.
Note, in some cases, despite being cataloged and classified separately, the Library may hold a subscription to the series. In this case, there may be a set record used for acquisition and receiving of each volume in the series. These “Call # varies–Standing order” records are not intended for public view.
Armanda Barone
July 7, 2010